Administrator, HSBC Team, UK Global Banks, UK Deposit Takers Supervision

Administrator, HSBC Team, UK Global Banks, UK Deposit Takers Supervision

- (004081)
Primary Location UK-ENG-London
Job Banking
Job Posting 07-Sep-2020, 6:17:22 AM

The Bank of England is the UK's central bank. Our mission is to deliver monetary and financial stability for the British people.

The Bank of England is a diverse organisation. Each of its 4,000 plus people are committed to public service and dedicated to promoting the good of the people of the United Kingdom by maintaining monetary and financial stability.

The Banking Supervision directorate is responsible for the supervision of over 600 banks, building societies and credit unions. Its aim is to contribute to a safe, sound and competitive UK banking system through delivering effective prudential supervision.

Department Overview
UK Deposit Takers Supervision (UKDT), comprising of six divisions, is responsible for the supervision of over 600 banks, building societies and credit unions. Its aim is to contribute to a safe, sound and competitive UK banking system through delivering effective prudential supervision.
UK Global Banks (UGB) is one of those six divisions and is responsible for supervising HSBC and Standard Chartered. The Operational Resilience Hub also sits in this area, and is working to develop and implement a robust Operational Resilience Framework across UKDT.

Job Description
An exciting opportunity has arisen for an Administrator in the UK Global Banks Division, within the HSBC Supervision Team; we are currently looking to recruit a Team Administrator to work in collaboration with one other Team Administrator. To provide full administrative support to two Senior Managers and a team of approx. 19 Supervisors. Providing multi-skilled administrative support to the team, working alongside one other administrator. This will include:
  • Providing secretarial and full administrative support to two Senior Managers; including dealing with meeting requests, using judgement on which meetings take priority and ensuring the diary is maintained smoothly and effectively in OneNote to maximise the best use of the Senior Managers time.
  • Diary management, including liaising with internal and external contacts, producing papers for the following day and chasing briefings.
  • Together with another administrator, provide Admin support to a team of 19 Supervisors.
  • Monitoring compliance standards for the team, including logging incoming correspondence to ensure that service standards are met for responses and producing weekly management information reports.
  • Responsibility for the records management of the team, maintaining an electronic filing system and shared firm mailbox with a good knowledge of Records Management.
  • Dealing with general correspondence and queries from the firm.
  • Managing incoming e-mails and meeting requests. Establishing and maintaining close links with stakeholders across the PRA and Bank of England, including external contacts.
  • Preparing and editing documents, letters, reports and presentations, also offering help and advice to colleagues on how best to do this.
  • Dealing with ad-hoc requests within the directorate or wider Bank.
  • Planning and arranging domestic and international travel, including flights, hotels & visas and produce a full itinerary when required.
  • Reconciling expenses
  • Attending internal meetings and minute taking, when required.
  • Willingly cover for colleagues to provide effective support to other teams as required.
  • Sharing best practices with regards to Bank wide applications, helping team members to carry out their own responsibilities.
Role Requirements

Minimum (Essential) Criteria
  • Excellent organisational and time management skills, with the ability to multi-task (often operating to tight deadlines).
  • A proven and active team player, willing to help others to achieve results with the ability to work independently and on your own initiative. Ability to prioritise and work to tight deadlines.
  • Flexibility, the desire and confidence to get things done with a proactive approach.
  • Strong oral and written communications skills with the ability to adapt to different audiences.
  • Able to deal with highly confidential information to agreed standards of handling and personal integrity.
  • Proactive and able to take initiatives, with strong attention to detail.

Desirable Criteria
  • Advanced knowledge and competence in of all Microsoft packages and advanced knowledge of OneNote.

As a unique institution, we have a reward package which sets us apart from other organisations. It includes a competitive salary, but also a much wider offering, including a defined benefit pension and comprehensive flexible benefits. We also offer a working environment which fully supports individuals through flexible working, wellbeing initiatives including an on-site medical and dental unit.

This specific role offers a base salary of £20900 - £26000 (subject to experience and skillset)

The total package also includes:

  • A non-contributory, career average pension giving you a guaranteed retirement benefit of 1/95th of your annual salary for every year worked.

  • A 7% benefits allowance with the option to take as salary or purchase a wide range of flexible benefits

  • 25 days annual leave with option to buy up to 13 additional days through flexible benefits

  • Private medical insurance and income protection insurance

We anonymise applications so hiring managers will not be able to see your personal information such as name and address when reviewing your submission, including your CV. Please fully complete work history and the application form questions as requested because incomplete submissions will not be reviewed.

We continue to build an inclusive culture where everyone can be their whole selves and produce their best work. Our focus on inclusion is intended to build greater diversity in order to reflect the society we serve and be an employer of choice.

The closing date for applications is 25 September 2020.

Please apply online, ensuring that you answer the application questions, complete the work history and submit your CV.